Fillout

Freemium

Fillout is a form builder that sits in workflow automation. You drag fields where you want them. Your data lands straight in Airtable, Notion, or Google Sheets.

You need a form fast. You want it to look like your brand. You do not want to export CSVs by hand.

It is built for speed, not for power users who need every knob. That trade-off shows.

Open it if your form data needs to live in a database you already use. Skip it if you need offline forms or deep control over every pixel.

The fit is clear for these jobs.

• Startups watching every dollar: You get conditional logic and unlimited forms without paying. That same feature costs extra on Typeform and Jotform.
• Teams already in Airtable or Notion: Your form creates or updates records directly. No Zapier needed for the basics.
• People who need forms live in an hour: The builder is learnable in one sitting. You drag, drop, and publish.
• Small marketing teams: You connect to Mailchimp and embed forms that look professional. The branding holds up.
• Community groups and non-profits: You get discounts and a free tier that covers real use. 1,000 responses a month is enough for many campaigns.
• HR teams automating intake: You build onboarding or review forms that feed straight into your HR stack. The logic keeps forms short.
• Teachers and schools: You make quizzes and registration forms with conditional paths. Students see only the questions that matter.
• Anyone tired of CSV exports: Your form data syncs in real time. You stop babysitting spreadsheets.

These are the parts you notice after you ship a few forms.

• Conditional logic is free: You hide and show questions based on answers. Other tools charge for this. You get it on day one.
• Embeds look like you built them: You pop a form into your site as a slider, side tab, or inline block. It takes your fonts and colors.
• Direct database sync: You map form fields to Airtable columns or Notion properties. The data just appears where it belongs.
• Fast setup with real depth: You start simple. You can add calculations, PDF generation, and scheduling later. It grows with you.
• Support that shows up: You get video walkthroughs when you are stuck. One user mentioned a rep named Katherine who recorded a personal fix.

There are hard limits.

• Response limits hit fast: You pay $15 at 2,000 responses, $40 at 5,000, and $75 for unlimited. A viral form gets expensive quickly.
• Update forms can expose data: One security flaw lets users see records they should not. You need to be careful with database-connected update flows.
• Accounts can get blocked by mistake: Automated systems have shut down active forms. Your business stops while you sort it out.
• "Unlimited" file uploads are not: The cap is 20MB. You hit it faster than you expect.
• No offline mode: Your event staff needs signal. Spotty wifi kills the form.
• Linked records in Airtable stay stuck: You cannot update relational fields. Your data structure hits a wall.